Policy development: Video Collections

In February 2008, our library adopted a new video collections policy. Due to tiered age restrictions, our library’s previous policy was difficult to implement and left video availability up to quirks in cataloging and classification.

As video collection developer, I worked to draft a new policy to solve these problems while giving parents the freedom to choose video materials with their children.

My first step was to get feedback from parents. In general, they expressed comfort in taking charge of their children’s video choices, but wanted the ability to block borrowing if needed. I then reviewed how other libraries handled video policy while I analyzed our library’s circulation and children policies to avoid policy conflicts.

Having reviewed the options, I met with the circulation staff leaders and the director and, after a few office debates, was able to draft sample policy language.

Upon reaching consensus with the staff, I met with the board’s policy committee to shine the rough edges. The policy was passed and I then worked with staff to implement the policy and publicize the changes.

The ability to block video borrowing was included on our children’s library card application and we communicated the change with our patrons via signage, brochures and postings on our website and email newsletter. We also provided video selection resources for parents on our library website and on our OPACs(online public access computers).

This was the packet of information (pdf) distributed to library management and board members for considering the new policy.

Here is a packet of supporting materials (pdf) for considering video policy including professional guidelines, explanations of movie ratings and samples of other library video policies (in our case those that mentioned age requirements).

For reference, here is the final policy as approved by the board…

• Patrons with valid library cards may borrow videos.
• Videos circulate for one week and are not renewable.
• There is a checkout limit of 4 videos per card.
• Patrons must be at least 17-years of age to check out videos labeled rated “R”.
• It is the parents’ responsibility to supervise their child’s borrowing and use of all library materials. The Library staff cannot act in loco parentis (in place of a parent) when children select and borrow library materials.
• Video restrictions may be placed on a child’s card as requested by a parent or legal guardian. See staff for options.